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简明英语之政府公文(3)


前面两次我们学习了让政府公文英语更加简明、简单、易懂的三个技巧,第一个是“请勿将动词变成名词”,第二个是“使用代词,直接与读者对话”,第三个是“使用简短、简单的词语”。今天学习第三个技巧——“不使用不必要的词语”。


Omit unnecessary words不使用不必要的词语

Wordy, dense construction is one of the biggest problems in government writing. Nothing is more confusing to the user than long, complex sentences containing multiple phrases and clauses. Unnecessary words come in all shapes and sizes, and it’s difficult to put them into distinct categories.

One place to start working on this problem in your own writing is to watch out for “of,” “to,” “on,” and other prepositions. They often mark phases you can reduce to one or two words.

政府公文里面喜欢用复杂长句,包括多个词组和从句。避免不必要的词语可以从介词入手,删减语句


避免这种用法

a number of

a sufficient number of

at this point in time

is able to

on a monthly basis

on the ground that

an amount of X

换一种说法

several, a few 

enough

now

can

monthly

because

X

Often, you can omit redundant words.避免使用多余的词语

避免这种用法

The X Department and the Y Department worked   together on a joint project to improve……

换一种说法

The X and Y Departments worked on a project to   improve ……

Similarly, we often use excess modifiers such as absolutely, actually, completely, really, quite, totally, and very. But if you look closely, you’ll find that they often aren’t necessary and may even be nonsensical.

避免使用多余的修饰语

避免这种用法

Their claim was totally   unrealistic. 

It is particularly   difficult to reconcile the somewhat   differing views expressed by the management team.

换一种说法

Their claim was absurd.

It is difficult to reconcile the differing views   expressed by the management team.


Avoid doublets and triplets. English writers love to repeat the same concept by using different words that say the same thing. 避免使用意思相同的成双和成三词组

避免这种用法

due and payable

cease and desist

knowledge and information

begin and commence

换一种说法

due

stop

(either one)

start

Other ways to omit unnecessary words include eliminating hidden verbs, using pronouns, and using active voice.其他办法包括删除隐藏动词、使用代词和使用主动语态

SUMMER
取自Federal Plain Language Guidelines,如有侵权,联系删除


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